If you believe the myth, we’re all working in a paperless office but for many of you that’s not a reality yet, so we all need to learn how to organize paperwork. Many offices still use paper to pass memos, leave messages, present client briefs, print and read articles, print receipts and tax invoices, send and receive faxes… the list goes on.
In my book, Time to Start, I wrote about how to organize paperwork. I put forward an approach by Brian Tracy, who is an entrepreneur, public speaker and author. Brian details this approach in his book, Time Power. Tracy suggests, when a piece of paper lands on your desk you can throw it away, delegate it to someone else, take personal action or file it for future reference.
“It’s not just about clearing your desk, it’s about clearing your mind… for more important things.” -Cynthia Kriazis; productivity coach, strategist and trainer.
I’m going to suggest a slightly different approach but will still use Tracy’s framework as a guide. I’m going to suggest you have an in tray on your desk, so unsorted paperwork can stay there until you can sort it. When you have a few minutes, here’s how to organize paperwork:
You probably can reach the same conclusions intuitively, so why is your desk so messy? It’s easy to feel overwhelmed with incoming requests, not only on paper but through new modes of communication. If you learn how to organize paperwork, you can clear your desk and your mind. Less mess, less clutter and less to worry about. Start and finish your day with a clean desk. It feels great.